Fix "out of memory’ error in Office Outlook causing slowdowns and stop responding to the application

If you have worked on Outlook for a while, then you know that how annoying it is to receive sluggish response from the application, such as when switching between the tabs of Outlook Mails, Calendar, and Contacts. It is true that the performance of MS Outlook starts to degrade with its usage, and the obvious reason behind it is the constantly-growing size of Outlook data files (PST), which show various signs of lags. If you overlook these symptoms, then your Outlook may finally freeze or stop responding to your actions.

This Outlook issue may even be accompanied with an error message, such as mentioned below:

• “Out of memory or resources”
• “Document could not be saved”
• “Too many files are open”
• “disk is full-not enough resources available”
• “Access denied”

Out of Memory or System Resources… is one of the common error messages encountered in MS Outlook. 

Although, you can try to fix it by changing some of the settings, to ensure that your Outlook account is working smoothly.

• Enable Download Complete Item Setting: Your Outlook mailbox is either configured with POP3 or IMAP account, in order to download the email messages. However, if you don’t want that your Outlook should sync with Exchange Server, when each time you click a new item, then simply enable this ‘Download Complete Item Including Attachment’ setting.
  
  
• Allow Automatic Windows Update: At times, users don’t realize the important of Windows update for their Outlook program. As it also contains the updates for Microsoft Office, though that is hidden. The latest update may even include Exchange update, which can be really helpful for the Outlook program to fix an issue related to speed or security.
  
  
• Disable RSS Feeds: If you want to avoid getting warning for Outlook’s full memory, then disabling your RSS feeds is one step towards it. Outlook has a default setting to sync RSS feeds from IE to your reader in Outlook. If you have marked a lot of RSS feeds in your browser, then they are definitely going to affect the performance of your Outlook application.
  
  
• Archive your Inbox emails: Archiving is a good practice to automatically move your file of inbox items to another folder, in order to maintain optimum speed of Outlook. You can enable the auto-archiving feature to retain the essential emails in your Inbox, such as keeping the emails of current month and last month’s items while sending rest to archived folder. 
  
  

Resolution to fix Outlook out of memory error

However, if the above-discussed method remain unsuccessful to resolve Outlook problem, then try the below given solutions in Outlook to access PST file data.

1. Reduce the amount of opened PST file
2. Reduce the memory cache-size per PST using registry

1. Reduce the amount of opened PST file: The Out of memory error can appear if you have opened many PST files (such as, 50 PST files of 300MB or 15 files of 1GB or more) in your Outlook program. You can try to resolve this issue by decreasing the amount of opened PST files. Another way, is to disconnect the PST file, which is currently not in use and simply archive it to different PST folder.
2. Reduce the memory cache-size per PST using registry: If you are unable to fix this ‘out of memory’ issue using the previous method, then try to minimize the amount of memory cache, allocated to the associated PST file using the registry change.

Also, you can try fixing the ‘Out of Memory’ issue using Microsoft’s Inbox Repair Tool. It lets you to diagnose the health of the file and repair if any damages. 

Although, you can delete the necessary emails from your inbox, to create more storage space. But for the emails that you don’t want to delete or archive, then splitting large-size PST file into smaller chunks is a good option to secure them. You can efficiently trim large-sized PST files to manageable chunks using a reliable third-party tool. Kernel for Outlook PST Repair is a highly-efficient software to resolve ‘Out of memory’ issues in Outlook. It also lets you to smartly manage corrupt files and restore its completely information. There is an exclusive option to trim the large-sized PST files upon reaching the user-specified mailbox quota. The tool even allows you to restore PST files directly to Exchange Server, Office 365 mailbox, and many more. To know more about tool, visit: http://www.pstoutlookrepair.com/

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Tips to Break or Divide an Oversized Outlook PST File into Multiple Parts

As per the common observation, the performance of MS Outlook starts degrading gradually as the size of the PST file tends to grow. This could sometimes result in complete inaccessibility of Outlook if attention is not paid or proper measures are not taken. Basically, this happens due to the file size limit of PST in Outlook, which is mere 2 GB in MS Outlook versions 97, 2000 and 2002 (XP); 20 GB in MS Outlook 2003 and 2007 versions. However, in the latest versions i.e. MS Outlook 2010 and 2013 this limit is considerably increased to 50 GB. 

 

Maximum problems are faced in the earlier versions due to very less size of PST. Avery simple solution to avoid this problem is splitting the PST file. It can be easily performed by moving the data items of the PST file to another PST or location with the help of the options that are available in MS Outlook itself. Firstly, you can simply move the PST file data items to other folders by using the option ‘Move to Folders’. Secondly, you can archive the data items that are not being used by using ‘Archive’ option. Thirdly, use ‘Import and Export’ option to send or receive the data items from one PST file to another.

We will go through the complete process of all the three methods by following which you can easily move the PST file data items and split the file yourself.

Moving data items of PST by using ‘Move to Folders’ option:

1. Launch MS Outlook application.
2. Select File tab and click New -> Outlook Data File
   
   
   
   
3. A ‘New Outlook Data File’ dialog box pops up from where choose the Office Outlook Personal Folder File
4. Now click OK. Another dialog box Create Microsoft Personal Folders appears. Give the name to new PST by typing in the text box.
5. Choose the folder (s) that you want to move to the newly created PST file.
6. Now select the Edit menu and click on the Move to Folder option.
7. Here a ‘Move Items’ dialog box pops up where you need to click New option
8. Again a dialog box ‘Create New Folder’ appears. Provide a name to this folder by typing in the Name text box.
9. Choose ‘Select where to place the folder’ option and click new PST file followed by OK.
10. Now in the ‘Move Items’ dialog box check that new folder in new PST file is selected and then click OK.

Moving data items of PST by using ‘Archive’ option:

1. Launch the MS Outlook application.
2. Choose the PST file from which items need to be moved to a new PST. Select the File tab and click Cleanup Tools box.
    
   
3. A drop down list will appear from where select Archive option.
4. Now a dialog box appears which has ‘Archive this folder and all subfolders’ box which is usually checked. In case it is unchecked then check it.
5. Make selection of the folder that you need to move.
6. From the Archive items older than option choose a date.
7. Choose the location of the new PST file by clicking on Browse. Assign a name to it and click OK.

You can easily access this PST file using MS Outlook.

Moving data items of PST by using ‘Import and Export’ option:

1. Launch the MS Outlook application.
2. Select the File menu -> Account Settings -> Account Settings
3. In the ‘Account Settings’ dialog box select Data Files tab and click Add
4. Again a dialog box ‘Create or Open Outlook Data file’ pops up. Choose the location of the new PST and assign a name to it. Then click OK and finally Close to exit Account Settings window.
5. Again select the menu File -> Open -> Import
6. The ‘Import and Export Wizard’ dialog box appears. Select the ‘Export to a file’ option and click Next
   
   
7. Make selection of the PST file and click Next
8. Now choose the folder from which you want to export the data items. Double-click on the folder to expand it and select the items followed by Next button.
9. Now by clicking Browse option, choose the location of the file and assign a name to it by typing in the text box and then click OK.
10. The ‘Create Outlook Data File’ window pops up. If you want to password protect it then apply a password otherwise click Cancel.

All the aforementioned options of splitting the PST file i.e. Move to folders, Archive, Import and Export are available in MS Outlook itself. These can be used by the user to manually move the data items contained within the PST file to another location so as to reduce its size. Although these methods are quite useful but a user who does not have knowledge about the technical criticalities might find difficulty in performing them or a busy administrator might not find out ample time to do them. In such a case, a user-friendly commercial tool to split the PST file does the needful. Kernel for PST split software is one such PST file splitter that requires no prior technical knowledge to perform the operation. It efficiently splits the large sized PST into small chunks. You can try out its free demo version and get to know the functionality of the software. http://www.splitpsttool.net

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Managing of Attached Files in MS Outlook is no more a Big Hassle

Today, the ratio of users using MS Outlook as an email client has increased drastically. The important aspect to note is that MS Outlook store emails along with its attachments. But with the passage of time as MS Outlook gets populated with large amount of data, the performance of the system gets affected. 

To make you understand, consider a scenario where you want to search out the particular PST file among other PST files present in a database. Now, with such a vivid database, it will definitely take a longtime to complete the searching process. There are other issues attached with heavy collection of attached files. In fact, the most common consequence with email attachments is that at times users find it difficult to download Outlook Attachments. Today, many IT experts recommend processing the attached files in the Microsoft Outlook messages, in a proper manner because of various reasons like -

• To save space in the mail base (PST-file);
• To have the files stored on the protected file server;
• To protect the files using password-protected archives;
• To ensure that the sent files remain unchanged till it reaches its destination;
• To protect individual from getting received files which at times get blocked by Outlook Security;
• To overcome from situation where have to deal with received ZIP files (unzip it automatically).

However, every important files that appear as attachments do take too much of mail base space, and need time for saving. Adding to that, manual process to clean-up mailbox is also a very time-consuming procedure.MS Outlook 2013 understands this very well and so provides Attachment Processor application. This Attachments Processor is proficient Outlook attachment management software that easily extracts attachments from the emails. With this software one can efficiently archive the attached files and manage those that were blocked by Outlook. This helpful tool grants you a wide range of attachment options and possibilities. Using this tool, it is very easy to extract attachments, restore deleted attachments. It has got both - Simple or Advanced mode. Both the modes facilitate seven main naming patterns for the folder where the attachments are saved, and the same for renaming attachment file. With so much to offer, one got to be very well aware of various technicalities of MS Outlook. 

 

The other option that one can very easily opt is taking help of a third party attachment management application like Kernel for Attachment Management. This Kernel for Attachment Management facilitates with an advanced Add-in that can be easily utilized in efficiently managing email attachments. An individual operating this application can very well administer email attachments of selected mailbox folder along with incoming emails.

The key attributes of the software are:

• Provides user with an option to even password protect the .zip files.
• Provides “Append a unique count in file name,” “Do not save file,” and “Overwrite file” options to effectively administer already existing attachments.
• Allows user to repair attachments into their respective email messages.
• Provides an alternative to save the selected attachment-processing rule as template.
• Enables to instantaneously process the attachments or even schedule a job for automatic processing of attachment 

 

The real benefit of using Kernel for Attachment Management software is it helps in effectively managing the size of PST file. Large sized PST file degrades the performance of MS Outlook, but with this tool on can easily process email attachments. Besides this, the software also manages email attachments of selected mailbox folder along with all incoming emails. A user may also keep attachments separately, and can even share it with ease. An individual operating this software can even define his or her rules in order to manage the attachments in incoming emails automatically. All it takes is just few minutes to compress PST files in a single click. The software provides all the necessary solution that could eases out entire attach-reattach procedure. For more information about the software visit here : http://www.outlookattacmentmanagement.com

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A unique way to remove Outlook duplicates

MS Outlook is one of the most preferable email clients amid home users and professionals because of its speed, data storage capacity, and user-friendly interface. But presence of duplicate emails may cause various problems for Outlook users. Mentioned below are the problems that an Outlook user may need to tackle:

• PST size starts increasing depending on the extent of duplicate items.
• As the PST reaches maximum size limit, chances of its corruption become more.
• Outlook’s speed is also affected due to presence of duplicate items, as the duplicate items are just an add-on to the PST size.
• Searching a specific email among available emails in mailbox becomes time-consuming because of Outlook’s sluggishness.

Aforementioned are some of the top most issues that can only be resolved using Outlook duplicate remover tool. This tool finds the available duplicate items from your mailbox and allows you to delete them, move them to another folder, and perform other pre-defined operations on located duplicate items. However, you can also remove Outlook duplicates manually i.e. spending your precious time in finding and deleting duplicate email items

 

Do you think that it is practically good to spend precious time in finding and deleting duplicate items when this work can be done automatically? Do you have that much of time to remove Outlook duplicates? Are you sure that you will be able to find and remove all duplicate items? Just deleting duplicate items is not enough to reduce PST size; for this you have to compact PST. Do you know how to compact PST manually? If your answer is yes for these questions then continue to remove Outlook duplicates manually but if your answer is no then you should use Outlook duplicate remover tool

 

While using Outlook duplicates you just need to select a property based on which the software will find the duplicate items. Additionally, you have to specify an action that will be performed on duplicate items i.e. you want to delete those items, want to move them to another folder, etc. Properties based on which the Outlook duplicate remover will find the duplicate items are – text, subject, sender’s email, sender name, receiver’s name, date, time, etc. You can select any of these properties to locate and delete duplicate items.

Kernel Outlook duplicate remover not only removes duplicate items but also compress PST so that its size gets reduced. After the PST is compressed, speed of Outlook will be improved automatically and its chance of damage will be reduced a lot. Duplicate items from Outlook 2010, 2007, 2003, 2002, 2000, 98, and 97 can be removed using Outlook duplicate remover. For more information about the software visit here : http://www.duplicateemailremover.net

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What makes Compressing PST File Operation a Real Necessity?

We all are very much aware of the fact that emails are the most extensively utilized form of communication used on the web. Perhaps, it is one such platform that is used to exchange or share lot of information on a day-to-day basis by every next individual. As a result, it is very important that you as a user make sure that the emails or any other information stored in them remain secure and easy to access. Perhaps, the important aspect that you need to keep in mind is that Outlook email management client allows its users to even create notes, tasks, address books and further maintain a journal, apart from offering email management features. 

 

However, it has always been recommended by many Outlook experts to compress PST files on a regular basis. But, have you ever given a thought about a real reason behind the concept of compressing PST file. Did you ever thought why they advise individuals about compressing Personal Storage Table file on a habitual basis? Well, the answer to this question is various benefit that compressing of Outlook.pst file offer such as:

• It helps in improving the performance of MS Outlook
• It helps in reducing the terror of damage of PST file
• Keeps you away from situation like loss or corruption of data

However, the important aspect that you actually need to understand is whenever you compress PST file, then Outlook just turn down the space consumed by the items that you marked for removal. 

 

Any step taken to delete email items from your mailbox actually just transfers those items to the "Deleted Items" folder. Now, being a user at any given time you can restore the deleted items from the "Deleted Items" folder. Once you empty the "Deleted Items" folder you completely reduce the probability of retrieving the deleted items. Well, this is what most of the Outlook users think, which is total wrong assumption

 

If you are really looking forward to reduce the size of the Outlook.pst file, it is very important that you compress it completely. When you compress PST, the items marked for deletion gets removed permanently from it and therefore the size of the PST gets reduced. But, the real question is – “How to compress PST file”. 

 

Going for a manual method to compress pst file can never be considered an appropriate option. Perhaps, the most suitable option that you can opt is the usage of third party and efficient PST compress tool like Kernel for PST Compress and Compact tool. This is one such effective software that has been exclusively designed for compressing multiple PST files in a go. The tool facilitates user to create separate folder for every compressed PST file at his or her defined location. For more information about the tool visit here : http://www.compressoutlookpst.net

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